“SEA: Continuing to Create Opportunities and Access for Science and Engineering Careers in Partnership with DOE, NIST and LLNL”

Since its inception in 1990, the Science and Engineering Alliance, Inc. (SEA) Washington Office has served in a variety of ways its member academic institutions in the states of Louisiana, Mississippi, Alabama and Texas.

The mission of the Science and Engineering Alliance, Inc. (SEA) is to help assure an adequate supply of globally competitive American scientists and engineers for the future workforce, while simultaneously using our combined strengths as a "virtual university" to meet the research and development needs of the public and private sectors.  In undertaking this mission, the SEA initiates and engages in programs/proposals to acquire funding to support faculty and students at the member institutions.

We welcome you to the 18th SEA Student Technical Conference and Recognition Gala where we will once again honor our talented students.

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The registration deadline is Friday, September 26, 2008. All registration fees must be received by October 3, 2008.

Gala

The Reception & Gala- Honoring SEA Students will be held Friday, October 10, 2008 from 6:00 p.m. to 10:00 p.m. at the Gaithersburg Marriott Washingtonian Center. Reservations and payments must be received by October 3, 2008. Tickets and tables purchased cover the cost of meals and are not tax-deductible.

How to Register (for Conference and/or Gala)

The registration form is available online. All fields must be fully completed. After you have submitted the form by clicking on the done button, you will see a link to the secure online payment form. Please complete this form to confirm your registration.

The registration form can also be printed and submitted by e-mail, snail mail, or fax [MS Word] [PDF]. Payment must accompany registration. The following methods of payment are accepted: check, purchase order, AMEX, VISA, MC, or Discover Card. Checks and purchase orders should be made payable to “Science and Engineering Alliance, Inc.”

Cancellation Policy for All Registrants

All fees are refundable, minus a $25 handling fee before September 26, 2008. After September 26, 2008, all fees are NON-REFUNDABLE. Cancellation notification must be received in writing to tgray@sea2.org.

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SPECIAL INSTRUCTIONS:  You must use the group code: Science and Engineering Alliance when making your reservations in order to get the $150.00 per night room rate plus 12% tax.  This rate is good through September 12, 2008.  After this date, the hotel can only accept reservations subject to space availability and at prevailing rates.

Guaranteed Rooms

All reservations must be guaranteed by a first-night room deposit or with a major credit card.  Please note that the hotel will not hold any reservations unless secured by one of the above methods. If the guest does not arrive and does not cancel the reservation 24 hours prior to the date of arrival, he/she will be billed for the one night’s room rate plus all applicable taxes.

Cancellation Policy

There is a 24-hour cancellation policy on all reservations.  Please obtain a cancellation number from the hotel reservations agent or the hotel cannot guarantee a credit will be issued.

Parking

Free parking is available on the premises on a first-come first-serve basis. 

Guest Room Features

All rooms are individually climate controlled ensuring maximum comfort for each and every guest. Other in-room luxuries include alarm clock, clothes press, iron, ironing board, coffee/tea maker, hair dryer, and mini-bar. Complimentary newspapers are delivered to guests’ rooms each morning. Handicap-accessible and nonsmoking rooms are available upon request.

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The deadline for abstract submission is September 1, 2008.  Abstracts submitted by this date will receive priority. The Organizing Committee invites abstracts on all aspects of science, engineering, and mathematics research. Half of the abstracts will be selected for poster presentations and half for oral presentations. The Organizing Committee will notify participants by September 8, 2008 of the type of presentation they will make. ABSTRACTS SUBMITTED AFTER THE DEADLINE MIGHT NOT BE INCLUDED IN THE ABSTRACT BOOK.

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Audiovisual Equipment

The conference site will provide only audiovisual equipment capable of reading CD-ROM disks. Lecture rooms will be equipped with only a laptop with a CD drive and LCD projector. Therefore, all presentations should be sent to Tanisha Gray at tgray@sea2.org by September 8, 2008.  All presentations will be burned onto a CD-RW disk and pre-mounted onto laptops ahead of the event. UNDER NO CIRCUMSTANCES WILL PERSONAL LAPTOPS BE ALLOWED.

Oral Presentations

PowerPoint 98 or higher: All oral presentations should be saved in PowerPoint 98 or higher. Other versions of PowerPoint might result in lower image quality and smaller appearance. Only PowerPoint presentations meeting these guidelines will be accepted.

Poster Presentations

Maximum poster dimensions are 3-1/2 feet high by 5-1/2 feet wide. Students should bring their presentations ready for mounting on posterboard. SEA will provide the posterboard and pushpins for mounting and displaying presentations.

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Registration

The Science and Engineering Alliance invites you to exhibit at the 18th Annual SEA Student Technical Conference. You will have the opportunity to interact during the Exhibit Session with over 300 conference participants, including high-school and undergraduate students; representatives from government, corporations, and the academic community; and other professionals. Instructions for registering are available on the Exhibitor Registration Form [MS Word | PDF].

Exhibits should arrive at the Washingtonian Marriott no earlier than October 6, 2008. Upon your arrival at the Gaithersburg Marriott Washingtonian Center on October 8, please contact the hotel’s event coordinator (to be determined), and he/she will assist you in locating your shipment.  Please ship exhibit materials to:

Exhibits should be set up on either Wednesday, October 8, between 4:00 and 7:00 p.m. or Thursday, October 9 at 7:00 a.m. If you wish to set up at a different time, please contact Tanisha Gray at tgray@sea2.org or (202) 842-0388. All exhibits should be taken down by 5:00 p.m. on Friday, October 10. All outgoing shipments should be arranged through the hotel’s event coordinator.

Exhibitors

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Sponsorship is an opportunity to interact with the best and brightest students from each of the four SEA campuses prior to the institution’s normal campus Career Day Fair (visit the SEA Student Directory to see the caliber of talent).

SUPPORTERS CAN CHOOSE FROM FIVE SPONSORSHIP CATEGORIES:

Platinum Sponsorship — $10,000

Supporters of this category will receive the following: (1) Exhibition space – 10 ’ x 10’ (2) Ten complimentary tickets to the Recognition Banquet (3) Acknowledgment displayed in the Conference Program (4) Full-page ad in Conference Program

Gold Sponsorship — $5,000

Supporters of this category will receive the following: (1) Exhibition space – 10 ’ x 10’ (2) Eight complimentary tickets to the Recognition Banquet (3) Acknowledgment displayed in the Conference Program (4) Full-page ad in Conference Program

Silver Sponsorship — $2,500

Supporters of this category will receive the following: (1) Exhibition space – 10 ’ x 10’(2) Six complimentary tickets to the Recognition Banquet (3) Acknowledgment displayed in the Conference Program (4) Full-page ad in Conference Program

Bronze Sponsorship — $1,000

Supporters of this category will receive the following: (1) Four complimentary tickets to the Recognition Banquet (2) Acknowledgment displayed in the Conference Program

Individual Sponsorship — $500

Supporters of this category will receive the following: (1) Two complimentary tickets to the Recognition Banquet (2) Acknowledgment displayed in the Conference Program

NOTE: In order for SEA to provide the benefits mentioned above in a timely manner, the commitment deadline is Friday, September 12, 2008.

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Below are directions and costs for transportation options from the three local airports to the conference hotel located at:

 Washington National Airport, DC — DCA (REAGAN)

Hotel direction: 30.0 mi SE

Driving directions: Follow I-66 West to I-495 North to I-270 North. Take Exit 9B (Sam Eig Highway West). At first light, turn left onto Fields Rd. At next light, turn left on Rio Blvd., which turns into Washingtonian Blvd. Hotel is on left.

Estimated taxi fare: 45 USD (one way)

Washington Dulles Airport, VA — IAD

Hotel direction: 35.0 mi SW

Driving directions: Take Dulles Access Rd. to I-495 North. Follow I-495 N to I-270 North. Take Exit 9B (Sam Eig Hwy. West). Take exit for Washingtonian Blvd. Follow Washingtonian Blvd around two traffic circles. Hotel is on the left .5 miles past the Rio complex.

Estimated taxi fare: 45 USD (one way)

Baltimore Washington Airport, MD — BWI

Hotel direction: 50.0 mi NW

Driving directions: Follow I-95 South I-495 West (towards Silver Spring and Bethesda) to I-270 North. Take Exit 9B (Sam Eig Highway West). Turn left at first light onto Fields Rd. At next light, turn left on Rio Blvd., which turns into Washingtonian Blvd. Hotel is on left.

Estimated taxi fare: 70 USD (one way)

Maryland Shuttle — One Way (single passenger)

Our prices depend on the distance you travel, and are determined by Zip code. These are sample prices, per person, for some of the most popular areas covered by us (assuming the reservation was made 24 hours prior to pick up time): 

The rates are per passenger. $8 is added for each additional passenger in your party.

Note: There is an extra $8 charge for reservations that are made shorter than 24 hours before the pick up time.

* The fare depends on your zip code, but stays in this parameter.

** Metro and taxi cabs make our service economically inefficient for D.C. passengers connecting to and from D.C. Reagan National Airport

To inquire about exact rates for either a private or shared ride, please call 301-230-0000 or 1-800-230-0000. For online reservations, please visit http://www.marylandshuttle.com/.

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